General Terms & Conditions

The term a "member" of Sofie" means someone who is entitled to attend events and to nominate others to attend events.  The basis upon which you are entitled to attend events as a member or through nomination by a sponsor may be subject to detailed rules which may be changed from time to time.  They will take effect when notified to you or when posted on this website.  The term "member" does not mean a member of the company limited by guarantee known as Witney Business Breakfast Limited.   

Sponsors are entitled to the benefits specified in this website and otherwise as may be agreed from time to time in writing.  Upon placing your order you have entered into a contract with us for the period specified in the website and the fees paid during that period are non-refundable. Save for sponsorship contracts expressed to be for 3 years, you may cancel your contract at any time with one month's notice in advance in writing or by email. For sponsorship contracts expressed to be for 3 years the contract runs to the third anniversary.

Sofie may suspend or terminate any membership or sponsorship agreement at its discretion.  If it does so a refund will be made of any prepaid subscription by the sponsor or the member.  Where you book an event on-line you will generally have 14 days to cancel from the date of booking unless the event has taken place during that 14 day period.  We reserve the right to change the venue, format and speakers for any event.  If we are unable to hold an event for any reason we will either refund the cost of that event or (if you prefer) give you a credit to apply to another event. 

When a login account is provided it is for your personal/organisation use only. Please do not divulge the password to any other person, and please take reasonable precautions to ensure that it is not discovered by other people.

We shall not be held liable for any loss or damages caused by the use or misuse, unavailability or removal of services.

When your account is closed, all files (including web pages, etc.) will be deleted.

We reserve the right to amend and update these Terms and Conditions at any time without notice.

When a login account is provided we reserve the right to add additional regulations and general conduct terms.

All members of email lists on this system that you create must be your own clients and must have explicitly opted in.

Users must not participate in any form of un-solicited bulk e-mailing or spam.

The use of bought-in email lists is forbidden.

You will be responsible for the content of your pages, including obtaining the legal permission for any works they include and ensuring that the contents of these pages do not violate any laws.

You will be held responsible for and accept responsibility for any defamatory, confidential, secret or other proprietary material available via your page(s).

Where events are held at hotels, restaurants, conference centres and other venues their terms and conditions apply and we are acting as their agent only when we take a booking.

Save where otherwise required by law, under no circumstances shall our liability exceed the invoice value of any goods or services provided. Our liability in negligence for causing death or personal injury is not excluded.

If you are a company you are required by law to ensure that on your site you display your company number and registered office details.

If you leave us you can take and transfer a copy of the design and any files you have uploaded for use elsewhere. The system software which powers the website and administration area remains the property of Web Boutiques Limited on our servers.

Save as set out above, payments including deposits paid for products and services are refundable at our discretion.

Prices

The Prices for Goods or Services quoted on our site are quoted exclusive of VAT except where otherwise specified.

Confidentiality / Privacy Policy

We collect information from you when you purchase a service or event from us to enable us to process your order and also to be able to get in touch with you in the rare event of any problems. We shall not knowingly disclose this information to any third party.

When you pay for goods and services with us, we do not collect or hold your credit or payment card details.

Any personal financial data that you submit as a part of any payment for our products is handled entirely by secure payment gateway providers, either WoldPay or Stripe using their secure servers. We cannot see your financial information.

More concerning our use of data, and what we do with that data is declared in the section below - Use of data.

Use of data

We need to obtain enough information to be able to invoice our sponsors and members and send these invoices either via mail or email.

Sponsor and member information contains the following fields, Name, First line address, Second line address, Third line address, Town, County, Postcode.

We also hold telephone numbers and email addresses because we need to communicate with our sponsors and members